📖 Guides

👤 Account & Toolby coins

Many tools work without signing in. For AI features and to save your data across all your devices, you need a free account.

1. Open Account, enter your email address and click “Send sign-in link”.
2. Open the link from the email on the same device – that's it, there's no password. (No email? Check your spam folder.)
3. Every month you get 50 free coins. AI features cost coins; the price is always shown in brackets on the button.
4. You can get more coins as a bundle or subscription in your account. Purchased coins never expire.

🎙️ Live translator German only

1. At the top, choose 🎧 Understand (“Verstehen”; others speak and you read along) or 🗣️ Speak (“Sprechen”; you speak and the translation is read aloud).
2. Set the two languages (⇄ swaps them).
3. Click the microphone button and allow microphone access.
4. Speak at a normal pace – the translation appears continuously. Press ⏹ to stop.

Fast or Precise?

“Fast” (“Schnell”) is enough for almost all languages and is free. “Precise” (“Präzise”) is more accurate and is recommended for Kazakh and Kyrgyz as spoken languages. For these two languages, click the button again after each sentence to send the recording.

👥 Conversation mode (for two) German only

1. In the translator, open “👥 Conversation mode” (“Gesprächsmodus”) and place the phone between you – the upper half is upside down for the person opposite you.
2. Each side chooses their language.
3. Whoever is speaking taps their own microphone. The translation appears on the other half and is read aloud.

🧠 AI expert panel

1. Sign in and write your question as precisely as possible (figures, goal, constraints).
2. Choose a subject area – or leave it on “Automatic”, and the panel will assign suitable roles (e.g. tax adviser, sceptic).
3. Choose how thorough it should be: Fast (one AI), Thorough (3 AIs check each other), Top/Top+ (the most powerful models).
4. Optional: attach a document or photo (e.g. a contract or quote).
5. You get the panel's recommendation, where everyone agrees, where they don't – and the answers from each individual AI.
6. With “Ask follow-up” you can ask up to 3 follow-up questions. “Share result” gives you a link with a preview image.

📄 Letter explainer German only

1. Photograph the letter (well lit, whole page) or choose a PDF.
2. Choose the language of the explanation – e.g. simple German, Turkish or Russian.
3. Optional: write your question about it (“Do I have to pay?”).
4. You get: what it's about, what you need to do, deadlines and amounts, important notes and, if needed, a suggested reply in German.

✉️ Reply generator German only

1. Choose the type of letter (objection (“Widerspruch”), cancellation (“Kündigung”), complaint (“Reklamation”) …).
2. Say who it is addressed to and describe in your own words what you want to achieve.
3. Optional: a photo of the letter you are replying to.
4. You get a ready-made letter with [placeholders] for name, address, etc. – fill them in, copy it and send it.

🧾 Ancillary costs check German only

1. Upload the ancillary costs statement as a PDF or photograph the page with the cost breakdown.
2. Optional: enter floor area, number of people and heating type – this makes the check more accurate.
3. You get an overview with a traffic light 🟢🟡🔴 for each irregularity and, if needed, a template letter.

🎁 Gift finder German only

1. Describe the person: age, occasion, budget and above all interests and quirks.
2. You get 8 suitable ideas with an approximate price and a tip for adding a personal touch.

🍳 Fridge chef German only

1. Photograph the open fridge or write down what's in it.
2. Optional: preferences (vegetarian, quick …) and portions.
3. You get 3 recipes with quantities, steps and nutritional values per portion.

🥗 Toolby Fit (calorie counter)

Setting up (1 minute)

1. Open Toolby Fit and tap “Set up in 1 minute”.
2. Enter your sex, date of birth, height and weight, then how active your daily life is (excluding exercise).
3. Choose your goal (lose, maintain, gain) and the pace – Toolby Fit calculates your daily target.

Logging food

• Search: At the meal, tap “+ Add”, search for a food (e.g. “banana”), choose the amount.
• Barcode: “📷 Barcode” and scan the packaging.
• With AI: Simply describe it (“2 bread rolls with cheese and a coffee”) or photograph your plate.
• Quick: “↺ Same as yesterday”, favourites ⭐ and templates save time.

Workouts & weight

• Under “Workout”, choose the sport, duration and intensity – the calories are credited to your daily budget.
• Weigh yourself regularly in the morning – after 3–4 weeks Toolby Fit calculates your actual energy expenditure.

🏋️ Workout generator

1. Choose a mode: Exercise, Workout (circuit), Throughout the day (mini sessions with times) or Cards.
2. Set the duration, focus, level and equipment and tap “🎲 Roll”.
3. If you like an exercise, lock it in place with 🔒 and roll the rest again.
4. “▶ Start” guides you through the workout with a timer and animations.
5. Afterwards, tell us whether it was too easy or too hard – the values adjust accordingly.

🌍 World map

1. Choose at the top what you want to mark (Visited, Want to go or Home), and tap the countries. Tapping again removes the marking. Or use the search.
2. At the top you can see the number, the percentage of the world, continents and your travel rank.
3. With “+ Year” you create your own map for a year of travel.
4. “Share & compare” creates an image for a story or post and a link that friends can use to compare themselves with you.

📅 Meeting planner

1. Enter a title, choose possible days (and times), then “Create poll”.
2. Send the link to the group – everyone enters their name and marks ✅ works, 🤔 if needed, ❌ doesn't work.
3. The best date is highlighted. Under “Manage” you set the final date or close the poll.

🎡 Spin the wheel

1. Enter items – one per line – or choose a template.
2. “Spin” – the wheel picks at random. With “Remove winner afterwards” you can draw a whole running order.
3. Under “👥 Teams”, names are split into teams; under “🎲 Coin & dice” you'll find a coin toss and dice.

🧹 Photo tidier German only

1. On a computer in Chrome or Edge: choose a folder of photos (the photos never leave your device).
2. The tidier finds duplicate and similar photos, blurry and too-dark ones, and screenshots.
3. Check the suggestions and move the sorted-out photos to the folder _toolby-aussortiert – nothing is deleted.

🧮 Calculators & calorie calculator German only

• Calculator: gross-to-net pay 2026, electricity, fuel, percentages, VAT and compound interest – enter values and the result appears instantly.
• Calorie calculator: daily requirement, macros and BMI. With “Start in Toolby Fit” (“In Toolby Fit starten”) you transfer the values directly.
• Calorie burn: How much does each sport burn?